Free Proforma Invoice Generator
A proforma invoice is a preliminary bill of sale sent before goods are delivered or work is completed. It looks like a normal invoice but is not an accounting document — it confirms the price and terms so the buyer can arrange payment or import paperwork. This generator adds a 'valid until' date and marks the document as PROFORMA.
Quick answer: A proforma invoice is a pre-sale quote that looks like an invoice: same line items and totals, but marked PROFORMA with a validity date. It is not an accounting document — the final invoice comes after delivery.
Core facts
| Purpose | Quote / advance payment |
|---|---|
| Legally binding | No |
| Extra field | Valid until date |
Draft auto-saves in this browser (never uploaded).
Your Company
PROFORMA INVOICE
No. PI-2026-001
Issued: 2026-09-13
Valid until: 2026-10-13
Bill to
Client name
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 |
Subtotal$0.00
Total$0.00
What is this tool for?
- Quoting a client before starting work
- Requesting an advance or deposit payment
- Shipping documentation when the final invoice is not ready
Frequently Asked Questions
Is a proforma invoice legally binding?
No. It is a commitment of intent, not an accounting document. The final (tax) invoice is issued after delivery or completion.
Do proforma invoices have numbers?
They usually carry their own numbering, often with a PI- prefix, so they never clash with final invoice numbers.
Can the buyer pay against a proforma?
Yes — many companies process advance payments against a proforma invoice; the final invoice is issued later for the books.