Free Quote & Estimator Generator
A quote (quotation) is a fixed-price offer for defined work or goods; an estimate is the same document used when figures are still approximate. Both carry itemized lines, optional tax and a validity date, and both convert into an invoice for the accepted amount once the client says yes.
Quick answer: A quote is a fixed-price, itemized offer with a validity date; an estimate is the approximate version. Fill the lines, set valid-until, print — and issue the final invoice for the same amounts once accepted.
Core facts
| Purpose | Fixed-price offer / estimate |
|---|---|
| Key field | Valid until date |
| Next step | Invoice for the accepted amount |
| Cost | Free, print or save as PDF |
Draft auto-saves in this browser (never uploaded).
Your Company
QUOTATION
No. Q-2026-001
Issued: 2026-10-09
Valid until: 2026-11-08
Bill to
Client name
| Description | Qty | Price | Amount |
|---|---|---|---|
| 1 | $0.00 |
Subtotal$0.00
Total$0.00
What is this tool for?
- Quoting fixed-price work before starting a job
- Sending ballpark estimates for scoping conversations
- Giving sales teams a clean, numbered document to email prospects
Frequently Asked Questions
What is the difference between a quote and an estimate?
A quote is a fixed offer — the client can accept it as the final price. An estimate signals the final figure may move. Same layout here; word the title and notes accordingly.
Quote vs proforma invoice — which one?
They look almost identical. Use a quote when selling; use a proforma when the buyer needs an invoice-shaped document to arrange payment or import paperwork. See our quote vs invoice guide.
How long should a quote be valid?
State it explicitly — 30 days is the norm for services, shorter for materials with volatile prices. The generator has a dedicated valid-until field.